Jobs at Assembly: HR / Office / Finance Administrator

Role Overview

We're looking for an experienced and enthusiastic administrator to join our team. The role will be based across two locations - West Norwood and Brixton with a primary scope of administering our HR systems, managing our office and supporting our finance team.

Role Responsibilities

HR

• Advertise vacancies and consolidate applications for recruiting managers
• Administer payroll and payroll records and keep payroll team appraised of any changes
• Ensure all starter paperwork and pre-employment checks are complete
• Manage and onboard new starters.
  • IT (emails, file access, permissions, systems access and training)
  • Equipment
  • Office access
• Manage and off-board leavers.
• Own and manage CharlieHR system.

• Absence management and monthly reporting.
• Communicate upcoming Review windows.
• Ensure that everyone has the correct permissions.
• Manage benefits administration.
• Manage staff surveys and questionnaires.
• Manage employee attendance to external training programmed designated by management.
• Raise any potential HR issues with the FD.
• Manage HR files and documentation, ensuring everything is correctly managed and filed.

Brixton Office Management Responsibilities

• Welcome all visitors to the office.
• Manage meeting rooms and spaces.
• Ensure stock is on the shelves in the foyer.
• Manage the front desk / take payment for coffee sold.
• Submit and receive weekly grocery orders.
• Ensure communal spaces are clear and stocked with necessary items.
• Stationery and sundries ordering.
• Manage company social events.
• Appoint and manage 3rd Party cleaners as directed by the FD.
• Oversee the recycling from Brixton Office.
• Manage Accident Book.
• Deal with any office issues which require resolution e.g., any faults or breakages.
• Management of Company printers.
• Management of IT providers with the FD.

Finance Administration Support

• Support Finance team with coding, data entry and analysis.
• Stock-taking and reconciliation.
• Ad-hoc administration tasks.

Personal Skills / Experience desired

• Strong Computer literacy with experience of using Microsoft packages including databases and Excel.
• Superb communication, both written and oral.
• Competent in problem-solving, planning and decision making.
• Excellent organisational and follow-up skills.
• Exceptional attention to detail and accuracy.
• Administration experience.
• ‘Can do’ attitude, who is not shy to tell people how things need to be done.
• Experience working in a small organisation 

What we offer?

• A casual, fun and supportive work environment within a dynamic and fast-growing industry.
• Coffee training.
• Competitive salary and bonus packages.
• 2 Mental Health Days and 1 Charity Day per year, in addition to annual leave.
• Quarterly Wellness program.
• Company pension.
• Fully stocked kitchen for breakfast and lunch.
• Team incentives and activities.
• A supportive and flexible working environment.
• As much coffee as you can drink (at home and work)!

Interested?

If you're interested, please apply via email with a CV and covering letter.