Jobs at Assembly: HR / Office / Finance Administrator

by Michael Cleland

Role Overview

We're looking for an experienced and enthusiastic administrator to join our team. The role will be based across two locations - West Norwood and Brixton with a primary scope of administering our HR systems, managing our office and supporting our finance team.

Role Responsibilities

HR

  • Advertise vacancies and consolidate applications for recruiting managers
  • Administer payroll and payroll records and keep payroll team appraised of any changes
  • Ensure all starter paperwork and pre-employment checks are complete
  • Manage and onboard new starters.
    • IT (emails, file access, permissions, systems access and training)
    • Equipment
    • Office access
  • Manage and off-board leavers.
  • Own and manage CharlieHR system.
    • Absence management and monthly reporting.
    • Communicate upcoming Review windows.
    • Ensure that everyone has the correct permissions.
  • Manage benefits administration.
  • Manage staff surveys and questionnaires.
  • Manage employee attendance to external training programmed designated by management.
  • Raise any potential HR issues with the FD.
  • Manage HR files and documentation, ensuring everything is correctly managed and filed.

 

Brixton Office Management Responsibilities

  • Welcome all visitors to the office.
  • Manage meeting rooms and spaces.
  • Ensure stock is on the shelves in the foyer.
  • Manage the front desk / take payment for coffee sold.
  • Submit and receive weekly grocery orders.
  • Ensure communal spaces are clear and stocked with necessary items.
    • Stationery and sundries ordering.
  • Manage company social events.
  • Appoint and manage 3rd Party cleaners as directed by the FD.
  • Oversee the recycling from Brixton Office.
  • Manage Accident Book.
  • Deal with any office issues which require resolution e.g., any faults or breakages.
  • Management of Company printers.
  • Management of IT providers with the FD.

 

Finance Administration Support

  • Support Finance team with coding, data entry and analysis.
  • Stock-taking and reconciliation.
  • Ad-hoc administration tasks.

    Personal Skills / Experience desired

      • Strong Computer literacy with experience of using Microsoft packages including databases and Excel.
      • Superb communication, both written and oral.
      • Competent in problem-solving, planning and decision making.
      • Excellent organisational and follow-up skills.
      • Exceptional attention to detail and accuracy.
      • Administration experience.
      • ‘Can do’ attitude, who is not shy to tell people how things need to be done.
      • Experience working in a small organisation 

    What we offer?

      • A casual, fun and supportive work environment within a dynamic and fast-growing industry.
      • Coffee training.
      • Competitive salary and bonus packages.
      • 2 Mental Health Days and 1 Charity Day per year, in addition to annual leave.
      • Quarterly Wellness program.
      • Company pension.
      • Fully stocked kitchen for breakfast and lunch.
      • Team incentives and activities.
      • A supportive and flexible working environment.
      • As much coffee as you can drink (at home and work)!

    Interested?

    If you're interested, please apply via email with a CV and covering letter.